Administrative Assistant-Center for Teaching Excellence - Central, SC

GENERAL DESCRIPTION

Located at SWU's main campus in Central, South Carolina, the Administrative Assistant reports to and provides direct administrative support to the Associate Vice President for Curriculum and Instruction who oversees the Center for Teaching Excellence. This position is available October 1, 2014.

RESPONSIBILITIES

Working collaboratively with members of the Center for Teaching Excellence and various departments, the Administrative Assistant will perform the following duties.

  1. Schedule meetings, seminars, and professional travel by coordinating all details that may be involved. Schedule internal meetings, anticipate needs, change/rearrange meetings as appropriate, take and type minutes, and maintain related files.
  2. Use the advanced features of word processing, spreadsheet, presentation, and database software to produce and/or edit electronic documents. Proofread all work to ensure accuracy.
  3. Maintain an electronic file management system. Manage the weekly backup of departmental files.
  4. Route incoming telephone calls using a multi-line telephone system.
  5. Maintain multiple schedules using Microsoft Outlook.
  6. Assist with the processing of curriculum (electronic files and materials) used for courses associated with the Adult and Graduate Studies program and online courses.
  7. Process time sheets, leave and travel forms, new hire forms, check requests and other university forms as needed within the department. Sort and distribute mail.
  8. Assist with tracking and monitoring budget areas within the department. Research problems, provide solutions, and work with the Business Office to make the necessary adjustments. Initiate departmental and division purchases, follow requisition status, coordinate delivery, verify charges, release payment and manage source documents. Coordinate the research, ordering, and inventory control of supplies and equipment, follow up on the requests and maintain relevant records.
  9. Participate in workshops, in-service training, and other educational activities as required or assigned.
  10. Assist with support for end-users.
  11. Other duties, as assigned.

 QUALIFICATIONS

  1. An associate degree from a regionally accredited institution and three (3) years of related experience, or an equivalent combination of education and experience; a bachelor’s degree is preferred.
  2. Possesses a commitment to excellence, a strong work ethic, and a professional demeanor.
  3. Ability to quickly grasp new concepts.
  4. Demonstrated ability to communicate in a clear and effective manner with a diverse range of constituents.
  5. Demonstrated ability to collaborate with employees at all levels within the organization and establish and maintain effective working relationships with faculty and staff.
  6. Strong written and oral communication skills.
  7. Ability to plan and prioritize work in a fast-paced environment with frequent interruptions and independently carry projects through to completion.
  8. Ability to maintain confidentiality.
  9. SWU is committed to maximizing the use of technology in its daily operations and in achieving its strategic goals. The ideal candidate will be familiar with integrated database management systems, including reporting, and have a high comfort level with web-based, mobile and PC applications including but not limited to the use of Microsoft Office (Outlook, Word, Excel, PowerPoint, and Access). Additionally, the candidate will have strong Internet skills and the ability to use a multi-line phone system. Experience with Canvas or other learning management systems (LMS) is preferred.

OTHER REQUIREMENTS

  1. Mission and Lifestyle Expectations. The university is a Christian liberal arts institution in the Wesleyan-Holiness theological tradition. In light of SWU’s unapologetically Christ-centered mission, all employees are expected to embrace the university’s Statement of Faith, respect its Wesleyan heritage, and adhere to its lifestyle expectations.
  2. Physical/Environmental Requirements. Visual acuity is necessary to do editorial work, proof documents, and manage files. Requires ability to sit for periods of time in an interior office environment. May require infrequent lifting of objects up to 10 pounds, and occasionally items up to 20 pounds. May infrequently require ability to work outside of regular work schedule for special events or travel.
  3. Skills Assessment. A skills assessment will be administered to interviewed candidates which will measure aptitude for proofing, editing and formatting documents, as well as Excel and Internet skills.
  4. Pre-employment Screening. Employment is contingent on the completion a criminal background screening.

SALARY INFORMATION

This is a regular, full-time, non-exempt position. Salary Level IV - $28,506/year.

APPLICATION INSTRUCTIONS

Interested applicants must send a completed staff application with a cover letter and résumé by e-mail to , by fax to 864-644-5980, or by mail to:

Dana Frost, Director of Human Resources
Southern Wesleyan University
907 Wesleyan Drive
P.O. Box 1020
Central, SC 29630

Posted September 12, 2014