Library Assistant - Central, SC

GENERAL DESCRIPTION

The Library Assistant supports the Director of Library Services and other librarians in all aspects of managing the operations of the Rickman Library, including, but not limited to, the organization of records and documents, assisting with written and telephone communication, collection and summarization of data, management of schedules and tasks, managing library circulation functions, assisting with supervision of library work-study students, and responding to inquiries about the library. This position is available August 1, 2014.

RESPONSIBILITIES

Administrative Support

  1. Maintains the Director’s schedule, coordinating appointments, meeting requests, and recurring events. May assist other librarians with scheduling, as needed.
  2. Serves as the primary point of contact for calls and visitors to the Rickman Library.
  3. Assists with organizing meetings, events, and special functions for the library, as needed.
  4. Assists the Director with requisitions, financial reports, and in budget management.
  5. Ensures that regular forms, publications, meetings and reports are attended to, as needed.
  6. Maintains minutes of all library staff meetings.
  7. Processes time sheets, leave and travel forms, new hire forms, check requests and other university forms, as needed, within the department.
  8. Performs other miscellaneous duties, from time to time, as may be requested by the Director in support of the Rickman Library.

Records Management

  1. Ensures that all planning, assessment, accreditation, and institutional documents relevant to the Rickman Library are kept complete, up-to-date, and secure.
  2. Organizes, files, and retrieves, as needed, all documents and correspondence of relevance to the work of the Director.
  3. Assists with processing of documents and other materials for the library and for the archival collections.

Supervisory and Circulation

  1. Assists in the training and management of approximately 20 student workers.
  2. Monitors work flows and functions of the circulation desk to ensure tasks are being done appropriately and efficiently.
  3. Provides patron services at times, as needed.
  4. Oversees stack maintenance, including shelving and inventory functions.
  5. Maintains patron data in the library system.
  6. Maintains the library reserve collection, including adding and removing items from reserve.
  7. Assists with the processing of materials in transit to and from other libraries.

Communication

  1. Drafts and facilitates the distribution of all correspondence with students, faculty, staff and external contacts and agencies.
  2. Responds to inquiries and calls via e-mail or by phone.
  3. Maintains a log of all calls, correspondence, faxes and other communication, as well as files of documents (either electronic or paper).
  4. Maintains a collection of form letters and documents which may be used in recurring situations.
  5. Monitors the Rickman Library webpage and social media to ensure currency of information, recommending updates, as needed.

QUALIFICATIONS

  1. A high school diploma is required; some college preferred.
  2. Experience in a library or related office experience is preferred. Experience working in higher education is strongly preferred.
  3. Excellent writing and communication skills are required.
  4. Excellent interpersonal skills with a strong commitment to customer service is required. Integrity and discretion are essential.
  5. Attention to detail, organizational skills, the ability to work without extensive supervision or instruction, and the willingness to work in a team environment are required.
  6. SWU is committed to maximizing the use of technology in its daily operations and in achieving its strategic goals; the ideal candidate will be familiar with integrated database management systems, including reporting, and have a high comfort level with web-based, mobile and PC applications including but not limited to the use of Microsoft Office (Outlook, Word, Excel, PowerPoint).

OTHER REQUIREMENTS

  1. Mission and Lifestyle Expectations. The university is a Christian liberal arts institution in the Wesleyan-Holiness theological tradition. In light of SWU’s unapologetically Christ-centered mission, all employees are expected to embrace the university’s Statement of Faith, respect its Wesleyan heritage, and adhere to its lifestyle expectations.
  2. Physical/Environmental Requirements. Requires the ability to operate a computer keyboard and other office equipment. Visual acuity necessary to do detailed work on a computer, proof documents, and manage files. Ability to sit for periods of time in an interior office environment. May require infrequent lifting objects up to 10 pounds, and occasionally items up to 30 pounds. May require infrequent work outside of regular work schedule of Monday through Friday, 8:00 a.m.-4:30 p.m.
  3. Pre-employment Screening. Employment is contingent on the completion a criminal background screening.

POSITION CLASSIFICATION

This is a regular, full-time, non-exempt position; Salary Level III: $26,037/year.

APPLICATION INSTRUCTIONS

APPLICATIONS ARE NO LONGER BEING ACCEPTED FOR THIS POSITION.

 

Updated July 18, 2014