Registrar - Central, SC


The Registrar reports to the Provost and serves on multiple university committees, including the Provost’s Cabinet and Academic Council, as part of the academic leadership of the university. The Registrar is responsible for the preservation of accurate academic records at the institution and for the consistent application of academic policy across all degree programs. The Registrar also manages the Office of Academic Records and oversees all graduation and convocation ceremonies.

The Office of Academic Records is responsible for all activities associated with registration, grade reporting, verification of enrollment, new student file evaluations for the non-traditional and online programs, and the maintenance of thorough and accurate academic records for all current and former Southern Wesleyan University students.

This position is both strategic and supportive in nature. It supports the mission of Southern Wesleyan University, ensures optimum customer service, and offers support to students, faculty, staff, and alumni. Data analysis and problem-solving are required.


The Registrar is responsible for providing strategic planning, direction, and leadership to the Academic Records department, including budgetary oversight, planning and assessment, development of policies and procedures, implementation of student information systems, and management of all activities related to student records, such as course registrations, course schedules, degree audits, and advising. The Registrar provides oversight for the evaluation and admission of applicants to the Adult and Graduate Studies (AGS) programs, and plans and coordinates all formal academic convocations. In addition, the Registrar serves on multiple university committees, provides enrollment data and reports to faculty and administrators, submits enrollment reports to the South Carolina Commission on Higher Education, and coordinates articulation and cooperative agreements. This position also provides oversight to the Veterans Benefits Administration and SEVIS database administration.

  1. Provide collaborative leadership to the Office of Academic Records.
  2. Supervise the registration and classification of all students according to established university policy.
  3. Provide information relating to the Family Educational Rights and Privacy Act of 1974 (FERPA) to the campus and adhere to FERPA regulations and institutional policy in all activities.
  4. Finalize the verification of athletic academic eligibility for NCAA compliance.
  5. Prepare and maintain departmental budgets and records.
  6. Ensure the accuracy and integrity of student records.
  7. Hire, train, supervise, and evaluate staff.
  8. Lead implementation of best practices and industry standards.
  9. Participate in professional development to maintain up-to-date practices.
  10. Evaluate student credits for advanced standing in harmony with faculty policy.
  11. Prepare reports for faculty, university officials, the government, and other agencies.  
  12. Assist the Provost and Deans in editing the university catalog and in developing course schedules.
  13. Provide reports and access to records, as necessary, to faculty, staff, and students.
  14. Evaluate student records for completion of graduation requirements; supervise the ordering and distribution of diplomas and academic regalia.      
  15. Assist with the preparation of statistical reports.
  16. Serve as a member of the Academic Council and Provost’s Cabinet, as well as other university committees, as needed.
  17. [Oversight of the office of AGS Student Services which oversees student advising and retention may be included in job responsibilities; currently TBD.]
  18. Perform other duties as assigned.


  1. Must possess at least a master’s degree and give evidence of understanding of university policy and governance.Experience as Registrar or Associate/Assistant Registrar at a comparable institution is preferred.
  2. Must be a collaborative leader with excellent communication skills and a proven ability to work in a team environment. Should have experience with academic records, supervision of staff, and management of budgets.
  3. Skills. Excellent computer skills including a knowledge and understanding of database management, spreadsheets, and statistical software is essential. Strong interpersonal and organizational skills, with the ability to prioritize concerns, requests, and expectations to meet deadlines required. Experience in using Microsoft Office applications, and office equipment, as well as the ability to learn new software programs and pull data effectively using appropriate reporting tools required. Must possess excellent written and verbal communication skills, as well as the capacity to work effectively and cooperatively with students, university faculty, and administration.
  4. Knowledge. Expertise in the area of FERPA regulations and applications of those regulations is required. Must have an understanding of services necessary for adult learners. Familiarity with Veterans Benefits Administration and SEVIS administration is strongly preferred.
  5. Behavior. Candidate must be able to problem-solve, and work under pressure. Must be able to multi-task. Must be detail-oriented and desire to be a team-player. This position requires the ability to effectively communicate policies, procedures, and updates to constituents, as well as to effectively communicate with faculty, staff and administrators in various university departments. The person in this position should have a proactive style in pursuing resolutions to issues.
  6. SWU is committed to maximizing the use of technology in its daily operations and in achieving its strategic goals as indicated in paragraph 2 above. In addition, the ideal candidate will be familiar with web-based, mobile and PC applications. Prior experience with Jenzabar or other SIS is required.


  1. Mission and Lifestyle Expectations. The university is a Christian liberal arts institution in the Wesleyan-Holiness theological tradition. In light of SWU’s unapologetically Christ-centered mission, all employees are expected to embrace the university’s Statement of Faith, respect its Wesleyan heritage, and adhere to its lifestyle expectations.
  2. Physical/Environmental Requirements. Visual acuity necessary to do editorial work, proof documents, and manage files. Requires ability to sit for periods of time in an interior office environment. May require infrequent lifting of objects up to 30 pounds, and occasionally items up to 40 pounds.
  3. Pre-employment Screening. Employment is contingent on the completion a criminal background screening.


This is a regular, full-time, 12-month, exempt position with faculty status. Salary is commensurate with education and experience.



Updated August 13, 2014