The Coordinator of Alumni Relations and Special Events supports, coordinates, generates and showcases Southern Wesleyan University (SWU) alumni activities, events, benefits, accomplishments, etc. reconnecting alumni with the university in increasingly meaningful ways leading to increased alumni participation and increased fund development from the SWU alumni base. This position reports to the Executive Director of Alumni Relations and works cohesively with university alumni, students, faculty, staff and administration.
Projected hire date is August 2017.
- Increase alumni participation in university activities and alumni satisfaction with alumni activities.
- Coordinate with the Executive Director and the VP for Advancement; send out all alumni specific mailings and communications.
- Organize and lead SWU’s two Phonathons each fall and spring (prior to Homecoming and Spring Break).
- Responsible for cultivating, establishing a relationship with and securing gift(s) from an assigned portfolio of alumni of up to 300 constituents. Ensure the designated portfolio-specific information is completely accurate and up-to-date. Refer potential major gift donors to the VP for Advancement.
- Make formal and informal persuasive presentations to large and small groups, with internal and external constituents. Must be prepared to share information about SWU in planned and extemporaneous settings.
- Host events, lunches, dinners, meetings, etc. around alumni/current or potential donors’ schedules; meet the needs of alumni through researching, listening, accommodating, planning, etc.
- Work closely with university leaders on collaborative, alumni-related activities.
- Support and share leadership responsibilities with established alumni activities which include but are not limited to: homecoming; alumni award(s) event; alumni golf tournament (Southern Open).
- Support, coordinate, and promote new SWU Alumni Association activities; serve as a liaison to and with the alumni base making sure they feel valued by the university in creative and meaningful ways (e.g., 100th birthdays, prayer, etc.).
- Use, effectively and powerfully, available communication tools (web, mail, e-blasts, Warrior PR, university PR, etc.) to stay in touch with alumni/donors and promote alumni activity and giving by phone, visitation, email, etc. This includes maximizing use of social media to promote SWU and rally alumni support for general and specific purposes.
- Explain university giving options to potential donors in an unlimited number of settings; become relatively familiar with planned giving options and assist with facilitating planned gifts in coordination with the Development/Advancement Office.
- Work closely with SWU SGA to encourage “A Spirit of Giving” with current students developing the potential that they will more likely become active and gifting alumni.
- Prompt the VP for Advancement and President, when it is expected and appropriate, to reconnect with alumni.
- Collaborate with deans and department heads for specific appeals (mini-campaigns) to support The Promise Fund and/or other specific funds.
- Prepare reports for the Executive Director, VP for Advancement and President (among others).
- Prepare briefing sheets for university leaders, when requested and research and answer questions about specific alumni, upon request.
- Stand in for the Executive Director for Alumni Relations and/or VP for Advancement should he/she be unavailable or unable to fulfill obligations such as attending or hosting meetings, speaking engagements, making presentations, presenting proposals, etc., and should be effective/professional in doing so.
- Guide student workers and volunteers throughout the academic year and during peak event seasons.
- Provide general assistance, as needed, in support of furthering the mission of SWU.
- Work with the chair and faculty in the Department of Religion on alumni pastor events and programs.
- Personally track your success on raising a minimum goal of $50,000 in Promise Fund resources each year.
- Work with advancement to identify the top 300 alumni with resources and potential, and reach out in at least three ways with each of these potential donors every year. Keep advancement apprised of your plans. Log the ways you make contact through actions in Jenzabar. These contact points may be a newsletter update just for this group, may be an invite to a special event on campus or in a city near them, may be a small gift at Christmas, may be a personal note asking for prayer requests or of encouragement. Be creative and enjoy this opportunity!
- Develop in conjunction with the Executive Director, no less than three outings for alumni each year. This may be a baseball game in their area, a special event at SWU, a play, concert etc. near large metropolitan areas where we can invite alums. Even a short cruise or golf event. Again, be creative, and make it interesting for alumni to participate.
- A bachelor’s degree is required; candidate must be a SWU alumnus.
- Must have knowledge of the Alumni Association and experience supporting and leading alumni and/or student activities; strong public speaking and fund-raising experience.
- Must possess the demonstrated ability to gather, organize, communicate effectively (both orally and written) with extreme ease, appropriateness, conciseness, and with persuasion.
- Must be able to work independently, efficiently, and within established guidelines and protocols. The Coordinator will be expected to take initiative, fact-check, research information, and interact with a variety of constituencies. The Coordinator should have a demonstrated ability to manage numerous tasks in a multi-faceted, fast-paced environment.
- Must be able to conduct himself/herself professionally at all times, particularly in emotionally-charged situations.
- Must have or develop a mastery of Jenzabar and/or any additional electronic platform adopted by the university to aid the Advancement function.
- Must be able to generate professional proposals with the direction of the VP for Advancement and in sync with the Executive Director.
- Must be able to exercise extreme discretion when working with constituent information, gifts, financial information, proposals, etc.
- SWU is committed to maximizing the use of technology in its daily operations and in achieving its strategic goals; the ideal candidate will be familiar with integrated database management systems, including reporting, and have a high comfort level with web-based, mobile and PC applications including but not limited to the use of Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Mission and Lifestyle Expectations. The university is a Christian liberal arts institution in the Wesleyan-Holiness theological tradition. In light of SWU’s unapologetically Christ-centered mission, all employees are expected to embrace the university’s Statement of Faith, respect its Wesleyan heritage, and adhere to its lifestyle expectations.
- Physical/Environmental Requirements. Visual acuity necessary to do editorial work, proof documents, and manage files. Requires ability to sit for periods of time in an interior office environment. May require infrequent lifting of objects up to 10 pounds, and occasionally items up to 20 pounds.
- Work Schedule/Travel Requirements. The Coordinator will be traveling throughout the Southeastern U.S. from time to time for alumni events; however, the position will be based out of Central, SC and the majority of his/her time will be concentrated within a 250-mile radius of Central. Must be able and willing to work a flexible schedule driven by university and Alumni Association activities. Must have a valid driver’s license.
- Pre-employment Screening. Employment is contingent on the completion a criminal background screening and credit check.
This is a regular, full-time, 12-month, salaried, non-exempt position; Salary Level VI.
Interested applicants must send a completed staff application with a cover letter and résumé by e-mail to Keri Stewart, Human Resources Coordinator, by email to or by mail to: